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E-mail and All That Jazz

by Karen Stephens
November/December 2008
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Article Link: http://exchangepress.com/article/e-mail-and-all-that-jazz/5018416/

I love email. I depend on it a lot. I can relay specific details to any number of ‘need to know’ persons at the press of a ‘send’ key. I can do it any time of day, without playing endless phone tag or waking someone up on the wrong side of the time zone.

I can get ‘newsy’ information out fast and save printing money, too. No need to wait for a newsletter to come out to tell parents or staff about a last-minute local event.

An added benefit is that my e-mails fit my receivers’ schedules, too. They can open it when they can best concentrate on the message and act upon it. When I allow e-mail addresses to be viewed in the ‘To:’ line, receivers can also see everyone in the ‘communication loop’ so they don’t have to duplicate conversations. That also helps keep everyone on the metaphorical ‘same page.’

E-mail is also a helpful memory-aide. It keeps a traceable record of items or issues I’ve addressed, to whom, and when. It helps me log who has responded as well. There are times I hate e-mail, too; most often when I send a message prematurely or too quickly. ...

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